Checklists

Jervis Systems checklists detail out repeatable tasks and expectations, so that your property cleanings are completed the same way each time.

Tasks are organized by category, which helps you to specify all that needs to be done in a specific area or room of the house. You can create unlimited tasks in unlimited categories.

Our checklists are created to be filled out electronically. Each task has an area to provide notes for restocking, missing items, cleaning issues, and any other feedback.

Once the checklist has been submitted, a property owner and manager can download, edit, and review the checklist for incomplete tasks, items in need of restocking and other property related feedback from the checklist.

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Rental Agreements

We know you have your own expectations for your properties, so we have developed a streamlined process that allows you to communicate these key rental details to your guests and tenants beforehand.

Jervis Systems provides a rental agreement template with house rules and footnotes. Guests review the house rules and additional details in your rental agreement and sign and date the document. Once guests return this document, you can provide their reservation and check-in instructions. Simple!

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Multi-Calendar

By syncing all reservation data across booking sites into one calendar with the Jervis Systems Admin Portal, you get an overall view of reservations. The calendars can be named, and color coded to better organize for you and your team.

A property manager can use this in creating checklist requests in advance to plan for rental property turnover, or the property’s default cleaning company can check the upcoming booking calendar to see upcoming potential cleanings.

For manually input reservations, the user can then have a birds-eye view of notifications that are in the pipeline and sent to guest for that reservation.

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Automated Communication

• Notifications

  Within the Jervis Systems Admin Portal, you can create and fully format a message to be sent to another team member via SMS or email. In addition to message formatting, you can set scheduling details when sending.

• Customizable Templates

  Jervis Systems relies heavily on templates to automate the repeatable processes and communications within property management. There are several pre-filled templates ready for you in the Jervis Systems Portal for communicating check-in instructions, check-out reminders, security deposits, cleaning requests,and many other reservation details. The Master templates that are pre-existing here can be edited to get you going right away!

• Reservation Workflow

  The Master templates are part of our Reservation Workflow that has been used by our team to fully automate the rental process for the past several years to cut down on manual work hours in property management per week. By saving and editing the Master templates, you can hit the group running with preformatted communications with guests.

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Team Coordination

Property owners and managers can manage dedicated team members across different locations, properties and companies. Team activity is tracked through work assigned via checklists and scheduled appointments.

• User

  Your team can see details of users, view their availability through their calendar integration and edit and delete users, based on their permissions and role within the Jervis Systems Portal.

• Roles

  This tab allows members to view, edit or delete the available property management roles:

  • Property Owner
  • Property Manager
  • Cleaning Company
  • Handyman
  • Realtor

  From here, users can also create a role and give specific permissions.

• Schedule

  To schedule appointments or other activities, team members can set their working hours, breaks and vacations in the Schedule tab of the Jervis Systems Portal.

  From there, any user seeking an appointment with another member, can select an available 30-minute appointment time.

  The appointments tab will then list out all your confirmed appointments with other users for the specific date and time selected

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Schedule

To schedule appointments or other activities, team members can set their working hours, breaks and vacations in the Schedule tab of the Jervis Systems Portal.

From there, any user seeking an appointment with another member, can select an available 30-minute appointment time.

The appointments tab will then list out all your confirmed appointments with other users for the specific date and time selected.

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Convenience Features

• Intuition Access

  This is the specialized patent-pending process for providing and removing access for your guests, cleaning companies and handyman companies connected with Jervis Systems.

  This process automatically sends and tracks rental agreements. It also adds and removes randomly generated codes for smart locks on doors and wireless access points, based on time intervals you specify from your Jervis Systems Portal.

• Text2Command

  This patent-pending feature works by having your team or a guest send a message to a phone number. They are then prompted with a list of possible actions. These actions can then be sent via text message to command the property.

• Call2Command

  With this patent-pending feature, your team member or a guest calls a specified phone number. The user is verified and provided with a menu of options to choose from. These options can be sent via the individual’s voice prompts to command property features. The user can execute multiple commands on one of these calls or hang up.

• Realtor Entry

  Jervis Systems is meant to not only help with short-term rental needs, but also the need to automate for longer term housing and real estate tasks. We allow real estate agents and property managers the ability to remotely manage showing windows for prospective owners and tenants. Paired with our patent-pending features Call2Command and Text2Command, you can show off the property with ease!

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Marketplace - Coming Soon

Geared toward property cleaning companies and maintenance experts, this upcoming feature connects service companies with rental property owners and managers in need! The Marketplace is a location for owners and managers to find locally vetted companies searching for assignments and services from each other.

In integrating with Stripe, Jervis Systems allows your service company members to be paid their assignment dues in exchange for charging them a transaction fee. Currently, the transaction fee is 5% for property cleaning companies and maintenance personnel. We make it easy for your team to get paid.

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